Feature
Fees collected, receipted and accounted for
Set each class’s fees once, print challans with your bank account, collect and receipt payments, and see who still owes for the month. Discounts and refunds need a second person to approve. Fee items per class
Many payments at once
Everything the accounts office does
Fee structure
One monthly fee or separate items such as tuition, transport and AC charges, each in the months you choose.
Challans
Print challans per class and month, for everyone or only those who owe. One to three copies, with your bank account per branch.
Collect and receipt
Cash, bank transfer, card or cheque. A receipt is ready to print at once, numbered in sequence and never repeated.
Record many at once
Tick who paid on a class list, or upload the bank’s paid challans or photos of receipt pages.
Outstanding and defaulters
Everyone who owes, by class, and families unpaid for one, two or three months, with the total.
Discounts
A percentage or fixed amount between two months. The person who proposes a discount cannot approve it.
Sibling discounts
Brothers and sisters found by their parents, their discounts proposed and approved together.
Refunds
Requested and approved by different people. The original payment is never changed.
Expenses
Utilities, maintenance, supplies, transport and more, voided with a reason rather than deleted.
Finance overview and reports
Collected, spent and net by month, with the day book, receipt register and fee register.
Fee certificate and statement
A fee paid certificate and a full fee statement for any student, ready to print.
Close the day
Count the cash note by note and make the day’s voucher for Head Office.
A record you can trust
A wrong payment is voided with a reason, never edited or removed, so the history always adds up. Every change is written to the audit log with who made it and when.
Payments export to CSV
Parents see the month’s fee breakdown and their payments in the app
Sibling, staff child and scholarship fee categories
Fee reminders on WhatsApp
On the Outstanding and Defaulters lists, every family has a Remind button, and Remind all goes through them one after another. Each opens WhatsApp on the office phone with the parent’s number and a polite reminder that lists every unpaid month and the total. Families without a mobile number are kept apart, and the list downloads for any SMS package. WhatsApp messages
Months unpaid in a row and the amount
The parent app link for the fee record
Sent from the school’s own WhatsApp
Related
See Campusly with your own school in it
Tell us about your school and we will set up a demo with your classes, fees and branches, so you can try it before you decide.